Space Management – documented insight into how your space is actually used
Most companies know exactly what their square footage costs. Fewer know if their workstations are empty for large parts of the day, or if meeting rooms are actually over- or under-utilized. Without data, space decisions are often made on a gut feeling basis – and that comes at a cost.
With Smart Building from KM Telecom, you get a data-driven space management overview based on the ConneX platform. Sensors and people counting measure the actual load on workstations and meeting rooms, giving you documented insight into where and when your space is being used – and where capacity does not match demand.
The result is a decision-making basis that makes it possible to optimize areas, reduce unnecessary square footage, and ensure that your facilities support everyday life – based on workspace analytics, not assumptions.
One infrastructure – all possibilities
Once the sensors are in place in the building, the infrastructure is ready for much more than space management. The same installation opens up energy overview, indoor climate, people counting, cleaning, canteen insight and much more – without additional hardware. This means that you invest in one infrastructure and get access to the entire Smart Building concept when you are ready.
“With Smart Building from KM Telecom, you get a data-driven space management overview based on the ConneX platform.”
From headcount to strategic space optimization
Effective space management starts with understanding actual usage. The ConneX platform collects data from sensors and people counting, giving you a clear overview of load, patterns and capacity across your spaces.
This gives you a solid basis for decision-making in relation to:
Capacity
Are there enough workstations available when the need arises? Or are some workstations empty while other areas are overloaded? With workspace analytics, you get answers based on measurement – not gut feeling.
Exploitation
Do you have excess capacity in your square footage, or are you lacking workstations during periods of high load? People counting and sensor data make the actual utilization visible over time, so you can identify both excess and undercapacity.
Plan your trip
Do you need to change the layout, reallocate workstations or prepare for an expansion? Space management provides you with documentation that supports strategic decisions about your space – whether it's about reducing or expanding.
The solution includes, among other things:
- People counting in work zones, common areas and meeting facilities
- Load data per zone, floor or building
- Workspace analytics with patterns over the day, week and year
- Workstation overview – actual usage vs. available capacity
- Automatic reports for management and facility management
Simple implementation – you're up and running quickly
The implementation is simple and can be adapted to your existing building. The process follows a fixed structure: joint start-up, setup in the ConneX platform, installation of sensors and handover with training. You are operational within a short time – without complex IT projects or long start-up processes.
Space management that goes beyond square meters
When you know how the areas are actually used, valuable derivative effects arise in operations.
Operating costs follow load
Cleaning, ventilation and servicing can be tailored to the actual use of workstations and common areas instead of fixed routines. This reduces unnecessary operating costs and creates a more efficient use of resources.
Energy consumption is reduced
When load on areas is visible via people counting, heating, ventilation and lighting can be regulated according to actual use. This creates a direct link between space management and energy optimization.
Job satisfaction and well-being
For some companies, space management means the ability to reduce unnecessary square footage. For others, it provides documentation that there is a real need for more workstations. In both cases, it strengthens the economy – and ensures that employees experience facilities that match their needs.
Documentation for management and strategy
Workspace analytics gives facility managers a strong foundation for dialogue with management about space strategy, investments and changes. Decisions about optimization, reallocation or change of square footage are made based on documented usage – not assumptions.
Connection with the rest of the building
Because space management is part of Smart Building from KM Telecom, data does not live in isolation. Load on workstations and areas is directly linked to energy overview, indoor climate, cleaning and canteen operations – so you get a single overview of the entire building operation in the ConneX platform. This is a crucial difference from solutions that only handle space management as an isolated discipline. And because the infrastructure is already in place, new functions can be activated on an ongoing basis – without additional installation.
Space management that creates a balance between capacity, well-being and economy
Space management isn't just about counting people. It's about understanding whether your spaces, workstations, and facilities support both people and business – every day.
Documented insight – not guesswork
The ConneX platform delivers continuous data from people counting and sensors that show the actual use of your spaces. You get rid of manual counts and estimates and instead get an accurate and updated overview via workspace analytics.
Flexible implementation
The solution adapts to your existing buildings and can start where the need is greatest – individual floors, specific zones or the entire building. People counting and sensor data can be expanded as your organization grows.
From data to action
First, we create an overview of the actual use of workstations and areas. Then, the layout, flow and operation can be adjusted so that the areas are used more efficiently and better support everyday life.
Built for facility managers – not just for analysis
The ConneX platform is not just an analysis tool. It is a working tool for daily operations, where workspace analytics, indoor climate, energy and cleaning are combined in one system. Facility managers get one overview and one platform – instead of fragmented point solutions that each require their own login and reporting.
The result:
A space management overview that makes your areas visible, controllable and documentable - so that workstations, meeting rooms and facilities create the most value for both operations, employees and finances.
Why you should choose KM Telecom
With KM Telecom you don't just get measurements - you get insight, control and security.
We help you reduce consumption, create a better working environment and document your ESG efforts.
In short: we make it simple to run buildings smarter, greener and more efficiently.
Would you like help finding the best solution for your business?
Contact us for a no-obligation meeting.
Frequently asked questions about space management (FAQ)
What is space management, and what problem does it solve?
There is a sensor under each desk and a people counter in each meeting room. This allows you to see how many seats are actually in use and how many people are sitting in the rooms, hour by hour and linked to the building's floor plans.
This provides a basis for deciding whether to design differently, whether a lease can be terminated, or whether flexible desks will work, instead of discussing it based on feelings.
What sensors are used to measure occupancy?
- Motion sensors under desks (PIR): detect movement and body heat anonymously, the same principle as a light sensor in a toilet.
- Optical and AI-based sensors in the ceiling: count people in larger zones without identifying anyone.
- Smart plugs and table sensors: show if a space is in use.
The choice depends on whether you need to measure individual spaces or the occupancy of an entire area.
Does it infringe on employees' privacy?
The sensors are anonymous. They register presence as occupied or unoccupied, or as the number of people in a zone, and no images, videos or data are stored that can be traced back to a person. We still recommend that the introduction be agreed openly with employees and shop stewards, because acceptance means more than technology here.
Can it be linked to meeting room booking in Microsoft 365?
Yes. Sensors in the room detect whether someone actually shows up. If the room is booked but empty after a set number of minutes, it is automatically released in the calendar. This eliminates the ghost bookings that otherwise make a house look full when half the rooms are empty.
What reports does the operations department receive?
A dashboard with average and maximum utilization per floor and zone, peak times, and an overview of which areas are being used and which are not. The figures can be drawn over a longer period, so a decision on interior design or lease is based on months and not on a single week.
About us
KM Telecom is a family-owned company with over 20 years of expertise in data networks, mobile coverage and telecom solutions for businesses – always with the customer's needs and long-term solutions at the center.
This is how we think
We make the complex simple. Our approach is technically strong, solution-oriented and founded on a desire to deliver a stable and future-proof infrastructure – every time.
Company culture
We believe in old virtues in a modern industry: working hard, keeping promises, and being trustworthy. Our culture is built on professional pride, collaboration, and respect – both internally and towards our customers.